Yyyyyy x. yyyyyy

 

Address:                                   0000 xxxxxx xxxx , xxxx , xxxxx 00000

Phone:                                      (xxx-xxx-xxxx (home) or (xxx-xxx-xxxx (cell)

 

 

Vacancy Posting:                      Job Posting #

Position:                                   Title, GS#

 

 

 

Core Competencies

 

Office Management & Administration; Strategic Planning; Research; Data Generation; Information Gathering; Scheduling; Customer Service; Interdepartmental Coordination; Transcription; Project Management; Briefings; Presentations; Oral & Written Communications; Consultations; Interpersonal Relations; Collaborative Teamwork; Strategic Planning; Organization; Operations Management; Workflow Coordination; Prioritization; Time Management; Policy/Regulatory Compliance; Database Management; Self-Motivated Team Player;

 

 

Professional Experience

 

Legal Assistant, 8/2005-3/2009

Legal Assistant (Temp), 2/2005-8/2005

O Melveny & Myers LLP, 0000 xxxxxx xxxx , xxxx , xxxxx 00000

Supervisor: David Lauder (202) 383-5300

Hours:  37½ per Week

Salary: $63,300/yr

 

Contributed leadership skills toward supervising daily office operations and directly supporting one Managing Partner and two associates.  Demonstrated sharp attention to detail in effectively formatting, editing, redlining and proofreading various complex documents. Proficiently composed and edited correspondence and memoranda from dictation, verbal direction and from knowledge of established department policies. Proactively contacted clients with billing issues, responded to inquiries/concerns, and prevented escalation. 

 

Further exhibiting strong written communication skills, drafted broad range of legal documents ranging from agreements, contracts, and proposals to correspondence, reports, and pleadings. Maximized flow of information between attorneys, clients and appropriate departments, applying dynamic communication skills. Optimized use of resources by strategically developing and administering travel budgets as wells as persuasively negotiating and efficiently administering transport and lodging arrangements.

 

Legal Secretary, 2/2003-1/2005

Kirkland & Ellis LLP, 655 Fifteenth Street, N.W., Washington, D.C.

Supervisor: Vanessa Partin (202) 879-5000

Hours:  37½ per Week

Salary: $58,000/yr

 

Contributed organizational skills and strong attention to detail toward actively supporting one corporate partner and one environmental/pro bono partner with all aspects of daily office administration activities.

 

 

Lorraine White

Job Posting: JOB POSITION

Social Security Number: XXX-XX-XXXX                                                                                  page 2 of 3

 

 

Proficiently developed pending case reports instrumental to supporting staff in monitoring and effectively managing projects.  In addition, prepared broad range of legal documents, including contracts, agreements, proposals; environmental reports, and correspondence, further illustrating exceptional written communication talents. Strategically prioritized, planned and coordinated multiple simultaneous projects and case matters to maximize efficiency and achieve critical timelines.

 

Applied strong planning skills toward efficiently coordinating and arranging meetings, calendars, travel, and conference calls. Carefully sorted, screened and distributed incoming and outgoing mail. Proficiently administered complex information management/filing system to maximize operational efficiencies. Prepared expense reports, entered timesheets, and created monthly invoices, demonstrating exceptional multitasking and prioritizing abilities in achieving goals and timelines. Promptly and professionally greeted clients, exhibiting advanced oral communication and interpersonal relation skills.

 

 

Legal Secretary, 5/2001-1/2003

Howrey Simon Arnold & White, LLP, 1299 Pennsylvania Ave., Washington, D.C.

Supervisor: Deborah Kaufman (202) 783-0800

Hours:  37½ per Week

Salary: $55,000/yr

 

Actively supported the Senior Partner with daily operations, with strong focus on optimizing productivity, efficiency and performance.  Relied upon to draft, review and edit various legal documents, including trademark applications; extension requests; notices of opposition; interrogatories; document production; statements of use; declarations; opinion letters; status reports and correspondence.

 

Strategically developed and implemented a streamlined, highly efficient filing system instrumental to boosting office productivity and alleviating backlog. Consistently completed projects on time with minimal supervision; managed administrative operations and scheduling to meet critical timelines, specifications and goals.

 

 

Legal Secretary, 8/1998-5/2001

Wilson, Elser, Moskowitz, Edelman & Dicker LLP, 1341 G Street, Washington, D.C. (transferred from 0000 xxxxxx xxxx , xxxx , xxxxx 00000)

Supervisor: Alaina Schneiderovsky (212) 490-3000 and Supervisor: Debra (202) 626-7660

Hours:  35-37½ per Week

Salary: $48,000/yr

 

Supported two Partners who were defense trial attorneys, with full accountability for managing daily office administrations. Demonstrated dynamic prioritization, strategic planning and organization skills in proficiently steering case projects from initiation and discovery through court trial. Provided support in document creation and management assistance including formatting, editing, redlining and proofreading. Typed up motions, summary judgments; preliminary injunctions; pleadings, interrogatories, document requests; status and deposition reports and correspondence. Consistently maintained up-to-date with all state and federal court guidelines to ensure critical compliance. Relied upon to apply organizational skills toward effectively coordinating meetings, arranging depositions, and entering timesheets.  Maximized productivity by organizing and maintaining all files.

 

In addition, served as Secretary to defense attorneys, including one Partner and one Senior Associate. Typed up various legal documents, including motions, pleadings, memoranda and correspondence, ensuring accuracy and timely completion. Ensured quality customer service in efficiently greeting incoming clients.

 

 

 

 

Lorraine White

Job Posting: JOB POSITION

Social Security Number: XXX-XX-XXXX                                                                                  page 3 of 3

 

 

 

Education

 

Secretarial Science Courses - Kingsborough Community College, Manhattan Beach, NY; 28+ Credits & 3.5 GPA
Diploma - George W. Wingate High School, Brooklyn, NY

 

 

Technical Skills

 

Software: Microsoft Word, Docs Open, iManage, PC DOCS, Practice Management, Carpe Diem; Elite, Delta View, PowerPoint, Excel; Lotus Notes, Microsoft Outlook, Word Perfect

Typing: 75+ wpm; Gregg shorthand (80 wpm)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Yyyyyy x. yyyyyy

 

Address:                                   0000 xxxxxx xxxx , xxxx , xxxxx 00000

Phone:                                      (xxx-xxx-xxxx (home) or (xxx-xxx-xxxx (cell)

 

 

Vacancy Posting:                      Job Posting #

Position:                                   Title, GS#

 

 

 

KNOWLEDGE, SKILLS & ABILITIES (KSAs)

 

1. Ability to communicate effectively, orally and in writing with individuals at all levels of the organization.

I have successfully applied my oral communication talents throughout my career.  I proactively volunteer to prepare and deliver oral presentations and I have no qualms when required to do the same.

 

In my prior role as a Legal Assistant at O Melveny Myers, I proficiently prepared and delivered detailed oral reports and presentations to senior and junior attorneys to ensure they were properly updated on case statuses.  In addition, I applied my advanced oral communication and interpersonal relation skills toward building and establishing key relationships and liaising effectively between senior management, staff, clients, and various departments, integral to ensuring a smooth flow of communications.  I also proactively contacted clients with billing issues, diplomatically responded to inquiries and concerns, and provided prompt resolutions to prevent escalation.

 

Serving as a Secretary at Wilson, Elser, Moskowitz, Edelman & Dicker, I applied my oral communication skills toward supporting and collaborating with two Partners, who were defense trial attorneys. After my transfer from New York to Washington, DC, I contributed my communication skills toward building new relationships, adapting to the new environment, and supporting new attorneys. I also ensured quality customer service by professionally greeting incoming clients.

 

A key part of my jobs has been to apply my writing skills toward drafting and editing various legal documents in order to successfully achieve job objectives and timelines.  

 

As a Legal Secretary at Kirkland & Ellis, I proficiently developed pending case reports instrumental to supporting staff in monitoring and effectively managing projects.  In addition, I prepared broad range of legal documents, including contracts, agreements, proposals; environmental reports, and correspondence, further illustrating exceptional written communication talents.  I also created expense reports, entered timesheets, and prepared monthly invoices, demonstrating exceptional multitasking and prioritizing abilities in achieving goals and timelines.

 

 

Yyyyyy x. yyyyyy                                                                              Page 2 of 3

 

 

 

Serving as a Secretary at Wilson, Elser, Moskowitz, Edelman & Dicker, I proactively provided support in document creation and management assistance including formatting, editing, redlining and proofreading. Applying my written communication skills, I typed up motions, summary judgments; preliminary injunctions; pleadings, interrogatories, document requests; status and deposition reports and correspondence.

 

In addition, while completing various college courses, I successfully created and presented numerous oral and written reports to a broad range of audiences, achieving strong grades for my performance.

 

2. Knowledge of office management practices and administrative support processes.

I offer solid administrative experience in positions including Legal Secretary and Legal Assistant, requiring broad knowledge of rules, procedures and operations related to secretarial and clerical functions. I excel in strategically planning, coordinating and facilitating office workflow/projects to meet critical timelines while maintaining high quality standards.

 

While working as a Legal Assistant for O Melveny & Myers for several years, I steered comprehensive administrative operations.  I was in charge of directly supporting the Managing Partner as well as two associates in all aspects of office management practices and administrative support.  I proficiently managed all calendars, handled travel arrangements, and prepared various legal documents. Within this position, I consistently ensured operations were in alignment with the attorneys requests and requirements, as well as office management and administrative support policies and procedures.

 

Serving as a Legal Secretary at Howrey Simon Arnold & White, I was responsible for the creation and maintenance of a complex filing system, which boosted office productivity and alleviated backlog. This duty required that I understand the proper use and placement of documents in respective files. As part of this function, I supported attorneys and staff on the categories of files and use and maintenance of files specific to their units. In addition, I conducted internal inspections of files to ensure regulatory compliance

Similarly, in prior positions as a Legal Secretary for various high profile law firms, I demonstrated proficiencies in areas ranging from greeting visitors and screening/managing mail to setting appointments, managing complex calendars, and maintaining detailed records/information systems. 

3. Ability to identify, resolve office problems and deal effectively with others.

As demonstrated in my progressive career, I have continually excelled in working and dealing effectively with individuals and groups of people.  I have strategically supported all aspects of daily operations by applying my problem-solving skills, with a strong focus on optimizing individual and group contributions to operational success. 

 

 

 

 

 

Yyyyyy x. yyyyyy                                                                              Page 3 of 3

 

 

As a Legal Assistant for O Melveny & Myers for several years, I applied my advanced communication and interpersonal relation skills toward building and establishing key relationships and liaising effectively between senior attorneys, junior attorneys, administrative staff, and clients.  I proactively identified issues, and developed and implemented targeted resolutions to avoid disruption to workflow. I also contacted clients with billing issues, responded to inquiries and concerns, and prevented escalation.

 

While working as a Legal Secretary at Howrey Simon Arnold & White, I applied my critical thinking and strategic planning skills toward identifying an issue with the filing system. I proactively designed, developed and executed a streamlined, highly efficient filing system instrumental to boosting office productivity and alleviating backlog.

 

4. Comprehensive knowledge of Microsoft Word, Excel, and PowerPoint.

In an administrative/clerical capacity, I have proficiently used MS Word, Excel and PowerPoint, as well as WordPerfect and various other software to facilitate broad-scope office projects.  I have also used proprietary software to manage high volume databases, maintain client files and develop detailed reports.

 

More recently as a Legal Assistant and Legal Secretary, I have applied my sharp technology skills toward using word processing software to create, edit and complete new documents.  I am also skilled in using varied software programs to create worksheets/ spreadsheets and forms; I rely heavily on MS Word on a daily basis.

Throughout my career, I have consistently demonstrated that I am adept at rapidly acquiring and applying new technology skills to maximize job performance.

 

5. Ability to prepare correspondence, reports, and other material for proper format and correct grammar.

Throughout my progressive career, I have repeatedly demonstrated my talent to support management in administrative functions including preparing correspondence, reports, and other material for proper format and correct grammar. My record shows repeated success, resulting in progressive increased responsibilities.  I have strong organizational skills with the ability to quickly identify and resolve formatting and grammatical errors.  

 

As a Legal Assistant and Legal Secretary, I am constantly relied upon by senior attorneys to review and edit important legal documents for proper formatting and grammatical accuracy. Over the course of my secretarial career in diverse law firm environments, I successfully created and edited correspondence for management staff, drafted memorandum per court standards, and prepared and produced dynamic communications/ written materials targeting broad audiences. For court submissions, it is especially important to ensure absolute accuracy, since judicial officials may not accept documents without correct formatting. Thus, throughout the years, I have honed my ability to check for and resolve formatting and grammatical issues.