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Yyyyyy x. yyyyyy
0000 xxxxxx xxxx , xxxx , xxxxx 00000-6545
Telephone: (xxx-xxx-xxxx
abc@xyz.com
Performance-focused Administrative Management Executive with expertise in driving projects, building teams, and supporting overall business operations eager to contribute to the success of a dynamic organization.
Qualifications Profile
Skilled at expeditiously and accurately performing comprehensive administrative functions encompassing program and project management, planning, budgeting, scheduling, database administration, file management, and report preparation.
Methodical problem solver; able to create and execute innovative solutions to meet defined business goals and needs.
Highly respected for attention to detail and deadlines, technical skills, integrity, sound judgment, and a team player work approach.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Primavera Expedition.
Exemplary ability to work both independently and collaboratively, maintain strict confidentiality of files and documents, and leverage discretion and sound judgment to make critical decisions.
Adept at goal setting, prioritization, workload planning, and facilitating quality assurance.
Excel in training, team building and staff management; empower, motivate and inspire personnel, consistently focusing on accountability and team cohesiveness.
Professional Experience
UPA Group LC, 2006 to 2008
Assistant Project Manager
Apply sharp leadership talents toward directing $160M construction project converting a former casino into luxury condominiums.
Maintain red-line set of as-built building drawings, entering Construction Change Directives (CCD), Architect Supplemental Instructions (ASI), and Requests for Information (RFI) as issued by owner/architect.
Swiftly processed over 70 sub-contractor submittal packages, 270 CCDs, 120 ASIs, and 900 RFIs, while diligently maintaining files and logs at jobsite.
Demonstrated a keen eye for detail and accuracy in preparing 50 individual sub-contractor folders containing sub-contract, change orders, correspondence, insurance certificates, and contact information.
Cost-coded all receipts and invoices vital to supporting seamless accounting processes.
Contributed to human resources administration by collecting and reviewing job applications and resumes, completing personnel requisition forms, conducting new hire safety and site orientations, and submitting time sheets to payroll department.
Trained newly-hired security personnel in daily procedures to protect jobsite from unauthorized entry.
Resourcefully optimized facility security by creating a detailed jobsite access list of all authorized personnel.
Assembled jobsite calendar of project superintendents appointments and meetings, significantly enhancing productivity and organization.
Continued
Yyyyyy x. yyyyyy ~ Page 2 of 2
Professional Experience continued
National Council of Juvenile and Family Court Judges, 2003 to 2006
Administrative Assistant III
- Performed a broad scope of high-level administrative functions for Program Manager of Training within National Judicial Institute on Domestic Violence.
- Registered workshop attendees, faculty, and staff, assembled training binders for workshops, and distributed associated information including travel itineraries and reimbursement forms.
- Orchestrated travel arrangements for workshop facilitators, generated travel expense vouchers, and demonstrated initiative in formulating and administering database to track outstanding vouchers.
- Prepared in-depth files for each workshop which included expenses for submission to accounting.
- Prepared certificates of completion for attendees to receive continuing legal education credits from home states.
U.S. Navy, 1983 to 2003
Yeoman/E-1 to E-6
Fulfilled multiple administrative roles and held Top Secret SCI Clearance.
Highlights of positions:
Executive Administrator for Senior Flag Level Officers and Commanding Officers
- Cost-effectively tracked and managed administrative operations budget of $25K+ while coordinating travel arrangements, schedules, calendars, and staff meetings.
Independent Duty Administrator
- Supervised, motivated and directed team of seven in steering efficient daily office operations of highly classified, sensitive military training school.
- Exercised strong organizational skills in developing and maintaining student database, and devising class schedules.
- Successfully controlled 500+ pieces of highly classified government documents.
Office Manager
- Trained, motivated, managed and led team of seven to exhibit productivity excellence.
- Spearheaded account management for 350+ government travel credit cards and successfully reduced delinquency rate from 16% to 5% in eight months.
- Relied upon to effectively manage budgets of $60K+ spanning four separate departments.
Education / Professional Development
OSHA 10-Hour Occupational Safety and Health Administration Training in Construction Safety and Health, 2007
American Heart Association Heartsaver First Aid Training Course, 2006
Advanced Yeoman/Personnelman Administration Course, 1998
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